Otto drafts a 30-page FCA-grade policy from 74 expert-authored templates, reviews it for completeness with a quality score and three specific fixes, then operationalises every commitment — turning each into a page-referenced task and tracking it to completion with due dates, a calendar, reminders and evidence. The closed loop between document and operation, start to finish. No competitor at any price does this.
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Book a ConsultationEvery regulated firm owes the FCA a library of live policies — approved, acted on, evidenced. In practice: Word files on a shared drive, commitments nobody tracks, fresh consultant invoices every time the rules change. The gap between “written commitment” and “tracked action” is where most compliance programmes quietly fail.
AML, Consumer Duty, SM&CR, Data Protection, Operational Resilience: dozens of Word files on a shared drive, nobody sure which is the live version. The approval record? An email thread from 2023. The FCA asks for the register; you open a spreadsheet.
Consultant engagements to draft, review and update policies add up quickly when you run AML, Consumer Duty, SM&CR, Data Protection and Op Res. Otto drafts regulator-aligned policies in minutes, so consultant time stays reserved for edge-case judgement.
A policy commits your firm to act: train staff, review customers, report incidents. But nobody converts those commitments into tracked tasks. The policy is approved; the operational work never happens. That's the gap the FCA looks for.
Who approved the policy? When? What was the Board challenge? No approver name, no role, no date, no rationale captured against the document. When a skilled-person review asks "who signed this off and why", the answer is a missing email.
If your policies live in Word files, consultant invoices, and missing approval threads, Policy Studio is for you.
Every regulated firm starts from somewhere. Some start from a blank page; others have a stack of policies they don’t want to throw away. Policy Studio treats both equally — the same Otto review, the same Operationalise stage, the same approval workflow.
Pick from Consumer Duty (10), Financial Crime (10), Data Protection (15), SM&CR (3), Client Money / CASS (3), Investments / COBS (3), Consumer Credit (2), HR (8), General (19) and Handbook Guides (1). Otto drafts a 30-page policy with your firm’s name, FRN and regulated activities baked in — minimum 4,000 words, 15 mandatory structural sections, FCA citations throughout.
Upload your existing Word or PDF policies via the Upload Your Own button. They land in Google Drive, appear in the same template picker alongside the 74 vendor-authored templates, and get exactly the same Otto treatment — same review, same Operationalise flow, same approval workflow, same Policy Register. Your existing policies aren’t second-class citizens.
Most policy tools stop at "document approved." Policy Studio carries a policy from blank page to live operation on three principles: page-referenced tasks tracked to completion, a 25-year FCA drafting prompt, and a proper SMF sign-off workflow.
One pipeline. Not three separate products. No other UK RegTech platform we’ve audited runs the full chain in one place. Most stop at “document approved.”
The Operationalise stage reads the approved policy and turns every actionable commitment into a page-referenced task, auto-tagged with a frequency (One-time / Daily / Weekly / Monthly / Quarterly / Annual) and a category (Review / Training / Monitoring / Reporting / Governance). Then Policy Studio tracks each to completion — a task register, a due-date calendar, reminders, and findings and evidence against every task. Annual policy reviews schedule themselves the day the policy goes live.
Page-referenced · Audit-defensibleOtto's policy-generation prompt is 900 words of carefully developed expertise: 25-year FCA persona, 4,000-word minimum, 12–15 mandatory sections, British English, named roles, SYSC 6.3.1R / MLR reg 28 / PRIN 2.1 citation discipline, and dark-blue-headered tables. That's what makes the output read like Big 4 work — the depth behind it, not just the model. On Rewrite, Otto proposes the chapter structure first. You review and edit the architecture before it writes a word of prose.
SYSC 6.3.1R · MLR 2017 · Architecture-firstApproval is a proper workflow, not a checkbox. Approver Name, Approver Role, Approval Date and Approval Rationale are all captured, with explicit Approve/Reject decisions and status chips (Draft / Pending / Live / Approved) flowing through. The output is a regulator-ready multi-page Policy Register PDF: cover page, stats tiles, schedule table, per-policy document-control summaries.
SM&CR-aligned · FCA-ready register PDFA five-stage wizard carries every policy from blank page to FCA-ready artefact. Otto drafts 4,000-word policies citing MLR, SYSC, COBS, ICOBS and PRIN; quality-scores every draft out of /10; and, the feature no competing policy tool ships, operationalises every commitment the policy makes into a tracked task with a page reference back to the source document — then keeps every task on a due-date calendar with reminders, findings and evidence. 74 FCA-grade templates across 10 regulatory categories. Google Docs round-trip. Named-SMF approval workflow with audit trail. Regulator-ready Policy Register PDF on the other side.
74 FCA-grade templates across 10 colour-coded categories: AML, Consumer Duty (10), Data Protection (15), SM&CR, CASS, Financial Crime (10), plus a second 21-code subject-matter taxonomy. Fully extensible: upload your own via "Upload Your Own" in Setup and it surfaces in the picker like any vendor template.
Three distinct Otto actions at the top of every document: Add Sections (with 2-step coverage check to avoid duplication), Review Content (numeric score /10 with 3 actionable improvement suggestions) and Rewrite Document (chapter-list first, body prose after). Publication-grade 4,000-word drafts, regulation-cited, British English.
The signature feature: Otto reads the approved policy, extracts every actionable commitment and suggests tasks with a page reference back to the source paragraph, a frequency (One-time / Daily / Weekly / Monthly / Quarterly / Annual) and a category (Review / Training / Monitoring / Reporting / Governance / Other). Accept, reject or edit — then track each task to completion right here: a task register, a calendar of what’s due, due-date reminders, and findings and evidence logged against every task.
The multi-page register the FCA asks to see when they turn up: every live policy, every approver, every operationalised task, and a complete audit trail from author to 2LoD to SMF sign-off. One click from the documents list. No spreadsheets, no manual tracking.
The Register is not a cover sheet. It is the full audit-grade artefact: cover page, policy schedule, then per-policy Document Control, Operationalised Tasks, and Approval Information blocks. Drawn from the 74-template library across 10 categories, with every draft-to-live status chip, review-date and operationalised task surfaced in one PDF.
Every policy in the register carries the same evidenced chain: who drafted it, which 2LoD function challenged it, what Otto’s quality score was, what the approver decided, and when the record locked. The same structure the FCA’s skilled-person reviewers ask for.
| Reviewer | Policy & challenge | Raised | Decision |
|---|---|---|---|
|
Aarti Venkataraman
Head of 2LoD Compliance
|
Fair Value Assessment Policy. Otto scored 7/10, flagged truncated Section 1.2 and missing retention periods. Iterative Apply Feedback applied three improvements. | Mar 21, 2026 | Rescored 9/10 |
|
Marcus Clarke
NED · Risk Committee
|
Outsourcing Policy. Challenged third-party DD clauses against SYSC 8.1.8R; requested explicit sub-outsourcing consent language. | Mar 09, 2026 | Revision in Editor |
|
Shola Ademola
Policy Owner · 1LoD
|
AML Policy rewrite. Otto generated 27-page draft from live BWRA + PEP register. Operationalise stage surfaced 14 tracked commitments. | Feb 26, 2026 | Live |
|
Benedict Harrington-Shaw
Chair · Risk & Audit
|
Conflicts of Interest Policy. Rejected v2 citing absence of SYSC 10.1.6R staff attestation procedure. Bounced back to Editor with rationale logged. | Feb 14, 2026 | Rejected |
Policy Studio enforces what most firms skip: a proper sign-off workflow. The policy owner in the 1LoD drafts; the senior compliance officer in the 2LoD challenges; the CEO under SM&CR attests. Rejections capture name, role, date and rationale. The document is bounced back to Editor, not quietly deleted.
Otto is the platform's 25-year FCA compliance assistant, trained on SYSC, MLR 2017, PRIN, COBS, ICOBS, CASS, SM&CR, GDPR, PROD and the Consumer Duty, and backed by 1,500+ expert documents. It drafts a 4,000-word policy in minutes, scores it /10, applies its own fixes, and answers any policy-related regulatory question your team asks, with rule-level citations.
Otto does four things for Policy Studio. It drafts a 4,000-word policy with 12–15 mandatory sections from a single brief. It reviews any policy, scoring it 1–10 with exactly three specific actionable fixes. It rewrites a policy from scratch or as an improvement of the existing draft, proposing a chapter list first. And it answers any policy-related regulatory question your team asks, cited to rule and paragraph.
“Draft me an Anti-Bribery policy, 20 pages.” “What does MLR 2017 Reg 28 require in an EDD section?” “Review this Whistleblowing Policy and score it.” Otto answers from the handbook and drafts, reviews or rewrites your document live. Cited, British English, FCA-grade prose.
Otto handles the production work across AML, Consumer Duty, SM&CR, Data Protection and Op Res, so your consultant time stays reserved for edge-case judgement. See it draft a live policy in a demo.
From MLROs to consultants, how firms are replacing Word files on shared drives with live, operationalised policies.
We had 28 policies across AML, Consumer Duty, SM&CR and Op Res. All Word files, no approval record, commitments nobody was tracking. Policy Studio re-drafted the lot in a fortnight. Otto's quality scores gave our board something tangible to sign off against. But the killer feature is Operationalise: every policy now has a live task list with page references. Auditors love it.
I run compliance consultancy for 14 firms. We used to charge for every policy drafted and reviewed: a genuinely large chunk of my P&L, but tedious production work. Policy Studio has unbundled that. My clients get better drafts in minutes; my team focuses on edge-case judgement. Honestly? It's made my service offering stronger, not weaker. The Register PDF we hand to each firm's board is the cleanest thing I've produced in 20 years.
Everything you need to know about the 74 expert templates, Otto’s drafting and review, the page-referenced Operationalise stage, and the FCA-ready Policy Register PDF.
.doc and .docx, up to 10MB, with bulk upload supported. The uploaded file lands in Google Drive and surfaces in the template picker alongside the 74 vendor templates. Crucially, uploads are first-class citizens: the same Google Docs round-trip, the same three Otto actions (Add Sections, Review Content, Rewrite Document), the same Operationalise-to-tasks flow, the same Approval workflow. Once a document is in the system, its origin stops mattering.[Title]_[Platform]_[user.email]_YYYY-MM-DD. You edit collaboratively in Google Docs; Sync Changes refreshes the in-platform preview and clears Otto's working copy, so its next Review or Rewrite always runs against your latest draft. The in-platform view is read-only by design — the canonical edit path is always the Google Docs tab.creditCost: 0. Credits are only consumed by the actions that actually write: Policy Generation 300, Rewrite Document 500, Section Refinement 50 (split across suggestions), Control Mapping 100. The commercial frame: you only spend when Otto produces. Reading your own document doesn't cost anything.